Time tracking & time clock
Keep everyone’s hours clear.
Let your team clock in and out, then review hours and breaks in one place before approval.
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Café Nord
Good morning, Jonas
Clock in
06.00–14.00
Jonas Holm
- A simple start
- Let employees clock in and out where their working day begins.
- Hours in one place
- See scheduled and recorded hours in the same overview.
- Easier follow-up
- Resolve differences and review breaks before approving the hours.
For employees
A simple start to the working day
When the doors open, there is plenty to do. With a digital time clock, employees can record their start and finish on their phone or a shared device at work.
- Use your own phone
- Clock in and out in the employee app and see your current status.
- One place at work
- Use a configured shared device where employees clock in with their kiosk PIN.
- Set your clock-in requirements
- Use the workplace location and GPS at clock-in according to your settings.
For managers
See how the day went
The last guest stayed a little longer. A colleague left early. See scheduled and recorded time side by side so conversations about hours start from the same overview.
- Keep the schedule as your starting point
- Find the agreed shift alongside the employee's time record.
- See the start and finish
- Review clock-in and clock-out for each working day.
- Resolve the difference
- Discuss variances with the employee before approving the hours.
Café Nord
Review the recorded time
Friday · 02.10.2026
18:00–22:00
Sofie Nielsen
- Clock-in
- 18:00
- Clock-out
- 22:05
- Planned
- 4 hrs
- Recorded
- 4 hrs 5 min
5 min to review
Awaiting approval
Resolve the difference before approving the record.
Breaks and working time
Include breaks in the calculation
A break is part of the working day, but it does not always count in the same way. Review working time and breaks together so employees and managers can understand the hours.
- Distinguish paid and unpaid breaks
- See how breaks count according to your organisation's setup.
- Use your break rules
- Breaks can be added to the shift or come from the rules you have configured.
- See the hours after breaks
- Review the deduction alongside the start and finish before approval.
Café Nord ·
See how the hours add up
Planned shift · Service
18.00–22.00
Sofie Nielsen
- Recorded time
18.00–22.05
- 4 hrs 5 min
- Unpaid break
- − 30 min
- Time after the break
- 3 hrs 35 min
When something needs a second look
Resolve what is missing
A colleague can forget to clock out during a busy closing shift. Find the record, clarify the finish time and make the correction while the working day is still fresh in mind.
- Find the unfinished record
- Follow up when a clock-out is missing or needs review.
- Correct it with an explanation
- An authorised manager can adjust the record and add a reason.
- Keep the history
- Original clock events and the manager's correction remain separate.
Café Nord ·
Resolve a missing clock-out
Planned shift · Service
18.00–22.00
Sofie Nielsen
- Clock-in
- 18.00
- Clock-out
- Missing
Manager's note
Sofie finished at 22.05.
- Corrected finish
- 22.05
- Unpaid break
- 30 min
- Time after the break
- 3 hrs 35 min
Awaiting approval
From working hours to payroll preparation
Move forward with reviewed hours
Once the hours have been reviewed, they need to be useful for the next step. Approve working time with breaks and corrections, then bring the data together in the period's payroll report.
- Finish the review
- Check variances and corrections before approval.
- Keep recording and approval separate
- Saving a clock event does not, on its own, approve the hours.
- Prepare the payroll data
- Use reviewed hours in payroll reports and your payroll process.
Café Nord ·
Hours reviewed and approved
Sofie Nielsen
Service
- Planned shift
- 18.00–22.00
- Recorded time
- 18.00–22.05
- Time before breaks
- 4 hrs 5 min
- Unpaid break
- − 30 min
- Approved time
- 3 hrs 35 min
Recorded
Reviewed
Approved
Ready for payroll preparation
Questions about time tracking and time clocks
Find answers about clock-in, breaks, corrections and approval of working hours.
Yes. Employees can clock in and out in the app or on a configured and paired shared device using a kiosk PIN. Kiosk access requires Plus or Pro and the relevant setup.
A manager with the required access can review and correct the record. A provisional automatic clock-out also needs review before the hours are approved.
Breaks follow your organisation’s setup and may be paid or unpaid. Managers review breaks alongside time records so it is clear which hours go into payroll preparation.
Depending on your setup, GPS can be required at clock-in. Browser clock-in can also be restricted to approved public IP addresses. This network check is not enforced in the native mobile app. Clock-in requirements do not block clock-out.
A manager reviews variances, breaks and corrections before approving the hours for payroll preparation. Timesheets, approval and payroll reports require Plus or Pro.
Get a clear view of your next working day
Try Monoplan with your team. Record the hours, review them and see how they fit into your payroll process.
