Online shift scheduling
Make the schedule work for your team.
A scheduling system to reuse a good week and give your team a clear view of their shifts in the app.
30 days of Pro free · Choose your plan later
- Less repetitive work
- Reuse a shift pattern and adjust it for the next week.
- Room for your team
- Consider availability and approved leave when you plan.
- A shared view
- Give your team access to shift times, locations and the colleagues working with them.
The week ahead
A good week starts with a clear plan
Before the doors open, you need to know who is coming in. Monoplan's scheduling system keeps the week's shifts together and shows where a colleague is needed.
- See the whole week
- Review the shifts and employees on your schedule.
- Plan for each department
- See which shifts need covering in each department.
- Adjust as the day changes
- Change the time, role and staffing for an individual shift.
Schedule templates
Start with a week that works
Opening shifts and busy evening teams often follow a familiar pattern. Start with a template, review its shifts and adapt them to the period you are planning.
- Review the pattern first
- Check the template's shifts before adding them to the schedule.
- Reuse what works
- Use the template again when the same pattern suits a new period.
- Make room for changes
- Adjust times and staffing to suit the week you are planning.
Café Nord
Weekend template
A familiar pattern
Friday
18:00–22:00
Open shift
2 employees
Saturday
18:00–22:00
Open shift
2 employees
Sunday
12:00–16:00
Open shift
2 employees
Preview the pattern before applying it.
Availability and leave
Room for life around work
Studies, family and other commitments need space in the calendar too. Let employees share when they can work, then consider their preferences alongside approved leave as you plan.
- Let employees share their preferences
- They can mark days as available, unavailable or preferred for work.
- See approved leave
- Find approved leave in the schedule when assigning shifts.
- Keep preferences in view
- Use employee availability when choosing the team for a shift.
My availability
Mark the days you can or cannot work.
Select the days you want to change.
Staffing and open shifts
See where you need another colleague
An open service shift on Friday evening should be easy to spot. Review your staffing and give employees the chance to take a shift that fits their day.
- Choose the view you need
- Group shifts by role or employee when reviewing your staffing.
- Spot the open shifts
- See which shifts still need an employee assigned to them.
- Let a colleague step in
- Employees can take a shift directly or request it, depending on your settings.
Café Nord
Check coverage
Friday · 02.10.2026
18:00–22:00
Open shift
Not yet assigned
- Availability
- Emil Jensen · Available
- Approved absence
- Alma Madsen · Holiday
Availability and absence inform your planning.
The schedule on your phone
Arrive knowing the plan
Once the schedule is ready, it should be easy to find. Employees can check their next shift and the team for the day on their phone before heading to work.
- Find the time and place
- See the shift's start, end and department in the app.
- Know your role
- See which role you will be working on the shift.
- See the team for the day
- Find the colleagues you will be working with.
Schedule
Shift lead
07.00–15.00
Emil Jensen
Cook
06.00–14.00
Jonas Holm
16.00–23.00
Open shift
Waiter
10.00–18.00
Maria Lund
Questions about shift planning
Find out how templates, availability and open shifts work together.
Yes. Save a shift pattern as a template and review the preview before you apply it to a new period. You can then edit the shifts it creates to suit the current week.
Employees can share their availability for individual days. Approved leave and recorded absence appear in the schedule. Availability and preferences inform planning; they do not automatically change shifts already assigned.
Yes. Depending on your company’s settings, an employee can take an open shift directly or send a request for a manager to review. Employees can follow the status in the app.
Yes. Use the departments and roles you have set up to find the relevant part of the schedule and review coverage. You can view shifts grouped by employee or role.
Employees can see their shifts in the app. Shifts are saved directly to the current schedule without a separate publication step. What employees see follows their access; offline, the app may show the last synced schedule.
Get a clear view of the week ahead
Set up your company, invite the team and try planning your next schedule in Monoplan.
