Leave and absence
Room for time off. Clarity for your team.
Give your team clarity on time off and plan the working day knowing who is away. Keep requests, approvals and leave balances together in Monoplan.
30-day free trial
Your holiday is approved
12.10.2026 – 16.10.2026
- Space to plan time off
- Employees can check their balance and follow their leave request.
- A clearer basis for saying yes
- Managers can see other absences and the shifts affected.
- Fewer scattered agreements
- Keep requests, decisions and absence close to the schedule.
For employees
Make it easy to ask for time off
A long weekend. An autumn break with the family. The plans that matter start with knowing whether you can take time off. In Monoplan, employees can send their request and follow the answer in one place.
- Send a request from your phone
- Choose individual days or a continuous period.
- Check your balance first
- See how much leave your request would use.
- Follow the decision
- See the status, and edit or withdraw a pending request.
Café Nord
My leave request
Alma Madsen
Holiday
5 days off
October 2026
12.10.2026 – 16.10.2026
Request sent
Awaiting a decision
Alma can follow the answer in the app
For managers
Say yes with a clear view of the team
When several people want time off together, it helps to see the whole picture. Check who is already away and which shifts are affected before responding to a leave request.
- See team absence together
- Find a period, department or employee in the absence calendar.
- Review the request in context
- See other requests, affected shifts and the balance before and after.
- Bring leave into the schedule
- Approved leave is visible when you plan your shifts.
A decision with context
Absence · affected shifts · balance
Leave balances
Look forward to time off. See what is left
Give employees a clear view of accrued, planned and taken leave. An expected balance on a future date makes it easier to talk about their next holiday.
- Separate requests from agreements
- Pending requests and approved leave are shown separately.
- Match balances to your agreements
- Configure absence types and accrual rules, and assign the relevant accounts.
Café Nord
Leave overview
Alma Madsen · Holiday
Available now
8 days
- Accrued and allocated
- 20 days
- Taken
- 5 days
- Planned
- 5 days
- Awaiting a decision
- 2 days
Reserved while the request is pending
Sickness and unexpected absence
When the day takes a different turn
A sickness report can change the day's plan. The employee contacts their manager directly. The manager records sickness in Monoplan and follows up on staffing.
- Contact the manager directly
- Sickness and returning to work are communicated directly to the manager using the workplace's procedure.
- Follow up on today's shifts
- See the absence and decide how to cover the affected shifts.
Café Nord
Today's staffing
Sickness recorded by the manager
After direct contact with the employee
Next step: find cover for the shift
Service
18:00–22:00
Open shift
The manager has made the shift available
From a leave request to a shared agreement
The employee chooses days off
The dates, absence type and balance are together when the request is sent.
The manager makes a decision
Team absence and affected shifts provide context for the answer.
The agreement follows the schedule
The employee sees the answer. The manager sees the absence and follows up on any shifts.
Questions about leave and absence
Availability tells a manager when an employee can work. A leave request asks for specific time off and needs a manager’s approval. Employees can send the request in the app and follow its status.
Yes. Employees can edit or withdraw a pending request. If the leave has already been approved, they can send their manager a cancellation request.
No. Approved absence appears in the schedule, and managers can see which shifts are affected. Existing shifts are not automatically moved or assigned to someone else, so managers still need to arrange cover.
The balance follows the leave accounts and accrual rules configured for the employee. In the app, employees can see their balance, planned leave and pending requests. On the web, they can also choose a future date to check their expected balance. A leave balance and payment during leave are separate.
Employees contact their manager directly about sickness and returning to work using their workplace's procedure. The manager records sickness in Monoplan and follows up on affected shifts and any need for cover.
Make room for time off in your next schedule
Try leave requests, balances and approvals with your own team. Or walk through them with us.
