Bar staff scheduling

Plan the evening team, share late changes and collect hours worked overnight. Bar, floor and shift leads follow the same schedule.

Bartender preparing a drink behind the bar
Two bar coworkers preparing for opening
Bar staff serving adult guests in the evening

Built around your working day

One view of the evening team

Friday night needs different coverage from Tuesday. Assign shifts around demand and see who can step in.

Bartenders and cover staff can check start times, changes and open shifts on mobile.

Plan bar, floor and shift leads and handle cancellations without calling the entire team.

Include shifts across midnight and configured allowances in the hours approved for payroll.

Week 28
6 Jul - 12 Jul · Bar Nord
Step 1 of 2The demo is ready. Apply the template to begin.
Bar Nord
Mon06.07.2026
Tue07.07.2026
Wed08.07.2026
Thu09.07.2026
Fri10.07.2026
Sat11.07.2026
Sun12.07.2026
Bar14 shifts103h
07.00-15.00Mikkel Sørensen
12.00-19.00Anders Berg
07.00-15.00Anders Berg
12.00-19.00Emil Jensen
07.00-15.00Emil Jensen
12.00-19.00Mikkel Sørensen
07.00-15.00Mikkel Sørensen
16.00-22.00Anders Berg
07.00-15.00Anders Berg
12.00-19.00Emil Jensen
07.00-15.00Mikkel Sørensen
12.00-19.00Anders Berg
07.00-15.00Emil Jensen
16.00-22.00Mikkel Sørensen
Floor10 shifts77h
07.00-15.00Maria Lund
07.00-15.00Alma Madsen
07.00-15.00Maria Lund
07.00-15.00Sofie Nielsen
15.00-22.00Alma Madsen
07.00-15.00Maria Lund
15.00-22.00Alma Madsen
07.00-15.00Alma Madsen
15.00-22.00Maria Lund
07.00-15.00Alma Madsen
Shift lead18 shifts114h
10.00-16.00Sofie Nielsen
16.00-22.00Ida Nørgaard
10.00-16.00Ida Nørgaard
16.00-22.00Jonas Holm
10.00-16.00Jonas Holm
16.00-22.00Maja Larsen
10.00-16.00Jonas Holm
12.00-19.00Ida Nørgaard
16.00-22.00Maja Larsen
10.00-16.00Sofie Nielsen
12.00-19.00Jonas Holm
16.00-22.00Ida Nørgaard
10.00-16.00Ida Nørgaard
12.00-19.00Jonas Holm
14.00-22.00Sofie Nielsen
10.00-16.00Maja Larsen
12.00-19.00Sofie Nielsen
16.00-22.00Jonas Holm

Team chat

Keep the evening’s messages together

Share practical updates and open shifts with the relevant staff, even when plans change just before opening.

Explore team chat
  • Automatic channels
  • Direct messages
  • Shift actions in chat
Example of a shift swap in Bar Nord

Bar

Bar Nord · Role channel

Can anyone cover my Friday bar shift from 17.00?

I can take it. Share the shift here.

Shift handover

Friday

17.00–01.00

Sofie Nielsen

Bar · Bar Nord

Take shift

Thanks! We can update the schedule before opening.

From staffing to approved hours

Every employee detail

Keep bartenders, floor staff and shift leads together with their roles and departments.

Approve only exceptions

Compare scheduled and clocked hours, including shifts that end after midnight.

Payroll is ready

Approve hours and configured evening and night allowances before exporting the payroll report.

Features that keep daily operations connected

From daily scheduling to employee management, communication, documents and payroll.

  • Plan with time off in view

    Approve holiday and absence before assigning shifts.

  • Start your shift here

    Bartenders and cover staff see start times, changes, open shifts and the time clock on mobile.

  • Compare labour costs and revenue

    Track labour costs against revenue over time.

    • Meet Viggo

      Beta

      Your right hand in daily operations.

      Ask Viggo about your data, get the overview and keep moving.

    • Posts & events

      Keep the whole team up to date.

      • New closing-shift routine

        Post · Maria · Today

        Views: 34

      • 12

        SEP

        Summer party by the harbour

        18:00–23:00

        Attending: 42

      • 19

        SEP

        Staff meeting

        09:00–10:00

        Attending: 18

    • Documents & contracts

      Send, read and sign in one place.

      • Employee handbook.pdf

        Document

        34/38 read

      • Employment contract · Sofie

        Contract

        Signed

      • Closing routine.pdf

        Document

        4 pending

  • Secure access

    Sign in with 2FA or biometrics.

  • Plan shifts with keyboard shortcuts

    Copy, select and undo directly from the keyboard.

  • Work faster in the schedule

    A fast schedule that responds instantly.

Pricing

From 10 DKK per active employee/month

Start with scheduling, the employee app and time clock. Upgrade when you need more.

Save DKK 5 with a 12-month commitment.

Starter includes

  • Employee scheduling and reusable templates
  • Mobile employee app and notifications
  • GPS/Wi-Fi time clock

12-month commitment · billed monthly

Minimum charge equals the price of 10 active employees. Prices exclude VAT.

Switch to monoplan

Switch without starting over

Import your regular team and cover staff. Organise employee details before planning the next weekend.

  1. 1

    Upload

  2. 2

    Match fields

  3. 3

    Import

Import employees

employees.csv

37 employees

37 employees found

Automatic mapping

3 of 3 fields matched

Name

Name

Email

Email

position

Position

Ready to import

No double payment

Locked into another solution? Apply for up to 12 months without double payment. Documentation and approval required.

Ask about switching

Ready to plan your team’s shifts?

Plan the evening team, share late changes and collect hours worked overnight. Bar, floor and shift leads follow the same schedule.

Viggo holding cards for schedules, team chat, employee management, payroll and reports

Bar staff scheduling: your questions