Payroll preparation and reports
Get your team’s hours ready for payroll.
Review hours and pay supplements, and download payroll data for your payroll system.
30-day free trial
- Less time gathering data
- Use the hours from everyday work when it is time to prepare payroll.
- Your agreements included
- See rates, breaks and configured pay supplements in the same overview.
- An easier handover
- Give the person running payroll a report they can review and work with.
From the working day to payroll data
Start with the hours you already have
The early opening. The busy evening. Hours build up throughout the working day. Bring them together from schedules and time records so payroll preparation starts with a clear view of your team's work.
- Follow the shift from schedule to record
- See scheduled times alongside clock entries and any corrections.
- Include the breaks
- Distinguish time at work from paid hours according to your break rules.
- Review hours as you go
- Review and approve shifts in the shift list while the working day is still fresh in mind.
Café Nord
From the shift to paid hours
Scheduled shift ·
18.00–22.00
Sofie Nielsen
- Recorded time
- 18.00–22.00
- Unpaid break
19.30–20.00
- − 30 min.
- Paid hours
- 3 hrs 30 min
Shift reviewed and approved
Rates and pay supplements
Include your agreements in the calculation
An evening shift can count differently from a morning. Use employee rates and your configured supplement rules so you can see how the hours become payroll data.
- Use the employee's rate
- Payroll data uses the applicable rate for the employee and role.
- Include pay supplements
- Active rules account for the days and times you have configured.
- See hours and amounts together
- Review paid hours, rates and supplements when something needs checking or explaining.
Café Nord
Rates and supplements together
Sofie Nielsen
Service ·
- Paid hours
- 3 hrs 30 min
- Hourly rate
- DKK 160
- Hourly pay
3.5 hrs × DKK 160
- DKK 560
- Evening supplement
20.00–22.00 · 2 hrs × DKK 20
- DKK 40
- Payroll data for the shift
- DKK 600
For managers and the team
Review the period with a clear overview
Once the hours are together, the final review is easier. Find the right period and employees, and follow up on anything outstanding before passing the data on.
- Choose your payroll period
- The period follows your cut-off date. Filter the report by employee or department.
- Distinguish approved and unapproved shifts
- The report shows approved shifts by default. Choose other statuses when following up.
- Resolve changes with the employee
- Review variances and make corrections in the shift list before downloading the final report.
Your team's hours and supplements together
Review employee hours, pay supplements and amounts in the report for your selected scope.
Scroll sideways to see hours, supplements and amounts.
Payroll reports and exports
Hand over clear payroll data
The person running payroll needs to be able to work with the data you have reviewed. Download a report for your selected scope and bring hours and supplements into your payroll process.
- Download a PDF or CSV report
- Use PDF for review and CSV when the data needs further processing.
- Find the file for your payroll system
- Check the integrations overview for specific payroll files, setup requirements and provider status.
- Complete payroll in your payroll system
- Your payroll manager checks pay codes and the import before completing the payroll run.
Café Nord
A report to work with
October 2026
Approved shifts · all departments
Payroll report
- PDF · for review
- CSV · for further processing
Your payroll manager
Review the file and complete payroll in your payroll system.
Questions about payroll preparation and reports
Find out how hours, supplements, approvals and the payroll handover work.
With the time clock enabled, the report uses time entries with applicable corrections, rounding and breaks. Shifts without a matching entry may still be included from the schedule. Without the time clock, the schedule is the time source. Check the time source and approval status before downloading the report.
Calculations use the applicable employee and role rates and active supplement rules that match your setup. Paid and unpaid breaks are treated differently. Review paid hours, rates and supplements before using the data for payroll.
Yes. The report shows approved shifts by default, but you can also view unapproved shifts or all shifts. PDF and CSV reports follow your selected scope. Downloading a report does not approve the hours; review, corrections and approval take place in the shift list.
Hours can be reviewed and corrected with the required access. If the period is locked in payroll settings, an authorised user must first unlock it with a comment. A changed report does not automatically replace an earlier import or completed payroll run; your payroll manager must handle the correction in the payroll system.
PDF and CSV are reports for your selected scope. Provider-specific payroll files have their own requirements for plan, activation, payroll IDs, pay codes and format support. Check the integrations overview for each provider's current status and review the file and import. Downloading a report does not run payroll directly.
Yes. Monoplan collects hours and data for payroll preparation. Your payroll manager uses the report or a supported payroll file in your payroll system, where net pay, reporting and payment are completed. PDF and CSV payroll reports require Plus or Pro; provider-specific payroll files require Pro and the relevant setup.
Make your next payroll period easier to prepare
Try Monoplan with your team and see how shifts, hours and pay supplements come together for payroll.
