The whole team together
Stay on top of your team from day one.
Profiles, positions, contracts and documents in one place. Invite a new employee, send the contract, and see who has acknowledged the staff handbook.
- 30-day free trial
- No payment card
The demo is ready: Emil starts as a barista on Saturday and can be invited.
One place for every detail
Contact details, positions and employment in one profile per employee.
Contracts without paper
Send the contract from Monoplan and have it signed in the app.
Ready for the schedule
Positions and departments decide which shifts an employee can take.
Employee profiles
Everything about an employee in one profile
Phone number, next of kin, bank account and contract. When the details are together, you do not have to search emails and folders when you need something.
- Contact and employment together
- See contact details, start date and positions in one place.
- Employees keep their own details up to date
- Employees can edit the fields you make available, directly in the app.
- Sensitive fields are protected
- Bank account and CPR number are shown only to people who have access to them.
Positions and departments
Build the team the way you work
Give each employee the positions they can cover, and link them to the right department or location. The schedule, open shifts and team chat then follow automatically.
- One employee, several positions
- A barista who can also serve can be linked to both positions.
- Departments and locations
- Organise the team by kitchen, floor or shop, also across several sites.
- Channels follow along
- Position channels in team chat update when an employee gets a new position.
Contracts and documents
Send the contract and have it signed in the app
Employment contracts, the staff handbook and new routines are sent straight from Monoplan. The employee reads and signs on their phone, and you can see who is missing.
- Digital signature
- The employee signs the contract in the app, and the finished PDF is saved on the profile.
- See who has acknowledged
- Follow who has acknowledged the staff handbook and new routines.
- Everything is on the profile
- Contracts and documents are stored under the employee when you need them.
Onboarding
From invitation to first shift
Invite the new employee with an email. They create their own account, fill in their profile and sign the contract before their first day.
- Invite with one email
- The employee gets a link and creates their own account.
- The employee fills in their own details
- Contact details and bank account are entered by the employee.
- Ready for the schedule straight away
- Once the position is set, the new employee can get shifts and see them in the app.
Access
The right access for the right people
The owner sees everything. A shift lead plans their department. Employees see their own details. Access follows the access level.
- Access levels for managers and employees
- Decide who can plan shifts, approve hours and see pay details.
- Limit to the department
- A manager can be given access to their own department or location.
- Secure login
- Employees log in with two-factor or biometrics.
Questions about staff administration
What details can we store about employees?
Contact details, next of kin, employment date, positions, hourly rate, bank account and contracts. You choose which fields employees can see and edit.
Can employees update their own details?
Yes. Employees can edit the fields you make available, directly in the app. Changes to locked fields need an administrator.
How does digital signing of contracts work?
You send the contract from Monoplan. The employee reads it in the app and signs with their name or a drawn signature. The finished PDF is saved on the profile.
Can we see who has acknowledged the staff handbook?
Yes. When you send a document, you can ask for acknowledgement and follow who has acknowledged it and who is missing.
Who can see pay and sensitive details?
It depends on the access level. Administrators can see pay and rates, while managers and employees only see what their access level allows.
Can we import our current employee list?
Yes. Employee details can be imported from a file, and we help with the first setup of employees, positions and locations.
More in Monoplan
- Shift planningReuse a good week, and give the team the plan in the app.See shift planning
- Leave and absenceRequest, approve, and see the absence in the schedule.See leave and absence
- Time tracking & time clockClock in and out, and approve the hours in one place.See the time clock
- Employee appShifts, time clock and messages together on the phone.See the employee app
Bring the team together in one place
Try Monoplan with your team, and have employees, contracts and documents together from the start.
