Employee information

Your employer uses Monoplan for work-related administration. It decides which features and data are used and is generally the controller of employee information. CommonStudios provides Monoplan and processes data on the employer's behalf.

What information may be included?

This depends on your setup. Data may include your name and work contact, role and department, schedules, availability, recorded hours, leave and absence, payroll data, work messages and documents. Information may come from you, your employer or integrations connected by the organisation.

Do not put diagnoses, national identification numbers, bank details or other private details in chat or ordinary text fields. Ask your employer for an appropriate channel if sensitive information is required.

Access and use

Access depends on the employer's settings and your responsibilities. Your employer must explain who can see the data, its purposes and retention. Messages, downloads and notifications can create copies on recipients' devices.

GPS, Wi-Fi and AI

If your employer uses location or network checks when clocking in, it must first explain the purpose, data recorded, timing, access and deletion period. This page is not consent to employee monitoring.

Your employer must also explain relevant AI use and ensure human oversight. AI output can be incorrect and must not alone form the basis of significant decisions about you.

Your rights

Contact your employer about access, correction, erasure, restriction, objection and applicable data portability. Rights depend on the processing and its legal grounds; statutory records may, for example, limit erasure. You can complain to the Danish Data Protection Agency or your competent supervisory authority.

If you do not know whom to contact, email contact@monoplan.io and we can help direct you. Identity and authority must be checked before data is disclosed.

For employers: supplement this information

This general page does not replace your own employee notice. Provide your identity and contact, any DPO contact, specific purposes and legal grounds, data categories and sources, recipients and transfers, retention periods or criteria, rights and complaint channels.

Explain which information is required, the consequences of not providing it and any automated decision-making. Match the notice to the actual setup and provide it when data is collected or purposes change. Keep customer-specific details and instructions in your own channels.

CommonStudios' processing for its own purposes, such as contact and billing, is described in the privacy policy.